Program Assistant Job Description

Terms: 30 hours per week, 12 months, health benefits

Pay: $19.00/hour

Deadline: Friday, June 10 2022, 4 pm CDT

Desired start date: Monday, July 4 2022  (some training in last week of June- flexible dates) 

Apply to: admin@aceart.org  

We are seeking an organized, reliable, energetic, and cheerful individual who understands and champions Artist-Run Centres and contemporary art. Working with a small, enthusiastic, fierce, and friendly team, you will carry out duties necessary to realize ace’s mandate and vision. Full job description below.

This position is an excellent opportunity for a motivated individual with strong communication and organizing skills who has a deep interest in artist-run centres, arts administration, and contemporary art.

Skills & Competencies:

• Experience in arts administration
• Experience with online promotion.
• Experience with artist-run centres and/or non-profit organizations including voluntary experience
• Excellent time management skills.
• Excellent communication, design, and writing skills.
• The ability to work independently and in a collaborative environment.

Key Responsibilities: 

Promotion & Fundraising 

• Update and maintain website hosted on WordPress
• Implement and monitor an ongoing social media strategy for the gallery, referring to ace’s Social Media Policy, in consultation with the Program Director
• Maintain a professional presence on social media platforms under the management of the Program Director
• Create and distribute an organizational newsletter via MailChimp on bi-weekly basis
• Create graphics for digital and printed promotional materials, send to printers, online billboards, post to website and social media platforms 
• Coordinate the distribution of mailings to members, arts organizations, and political and social leaders
• Assist with fundraising coordination
• Provide assistance to exhibiting artists as required
• Arrange hospitality for openings, talks or other events in conjunction with other staff

Administration 

• Keep statistics on online and in person visitors
• Assist with the completion of CADAC data spreadsheets
• Assist in writing and editing grant applications
• Coordinate Volunteers
• Contribute to monthly operations and programming board reports 
• Actively assist in daily operations of gallery under the management of the Program Director and the Director of Finance and Administration
• Oversee tasks assigned to interns, as needed 
• Oversee programming archive
• Help prepare contracts in regards to events, exhibitions, or contract employment
• Recruit new members, maintain existing membership
• Undertake tasks assigned by the Program Director and the Director of Finance & Administration on an ongoing basis

Maintenance 

• Clean, patch and paint walls
• Assist with installation/striking of exhibition
• Organize the storage areas
• Tidy office, water plants, take out trash and recycling
• Supervise contract technicians when appropriate

General

• Respond to gallery email correspondence, record keeping, filing, answering phones
• Greet visitors and track attendance
• Invigilate gallery 
• Ensure smooth operation of gallery day to day, including keeping regular hours of operation, supplies maintained, maintenance of office, galleries, and storage areas
• Occasionally working evening events
• Available to work Saturdays
• Opening and closing the gallery 

Applicants must submit a cover letter detailing their relevant experience as it relates to the job description and why they want to be part of ace (two pages maximum), and a resume (2 pages maximum), to admin@aceart.org. Subject line: Application- Program Assistant. 

aceartinc. is an equal opportunity employer and welcomes applications from all applicants especially Indigenous, Black, People Of Colour, women, and 2SLGBTQIA+ folks. We thank all applicants for their interest in this position, though only those selected for an interview will be contacted.