We’re hiring a Program Assistant

Program Assistant Job Description

Terms: 30 hours per week, 12 months, health benefits

Pay: $19.00/hour

Deadline: Friday, June 10 2022, 4 pm CDT

Desired start date: Monday, July 4 2022  (some training in last week of June- flexible dates) 

Apply to: admin@aceart.org  

We are seeking an organized, reliable, energetic, and cheerful individual who understands and champions Artist-Run Centres and contemporary art. Working with a small, enthusiastic, fierce, and friendly team, you will carry out duties necessary to realize ace’s mandate and vision. Full job description below.

This position is an excellent opportunity for a motivated individual with strong communication and organizing skills who has a deep interest in artist-run centres, arts administration, and contemporary art.

Skills & Competencies:

  • Experience in arts administration
  • Experience with online promotion.
  • Experience with artist-run centres and/or non-profit organizations including voluntary experience
  • Excellent time management skills.
  • Excellent communication, design, and writing skills.
  • The ability to work independently and in a collaborative environment.

Key Responsibilities: 

Promotion & Fundraising 

  • Update and maintain website hosted on WordPress
  • Implement and monitor an ongoing social media strategy for the gallery, referring to ace’s Social Media Policy, in consultation with the Program Director
  • Maintain a professional presence on social media platforms under the management of the Program Director
  • Create and distribute an organizational newsletter via MailChimp on bi-weekly basis
  • Create graphics for digital and printed promotional materials, send to printers, online billboards, post to website and social media platforms 
  • Coordinate the distribution of mailings to members, arts organizations, and political and social leaders
  • Assist with fundraising coordination
  • Provide assistance to exhibiting artists as required
  • Arrange hospitality for openings, talks or other events in conjunction with other staff


  • Keep statistics on online and in person visitors
  • Assist with the completion of CADAC data spreadsheets
  • Assist in writing and editing grant applications
  • Coordinate Volunteers
  • Contribute to monthly operations and programming board reports 
  • Actively assist in daily operations of gallery under the management of the Program Director and the Director of Finance and Administration
  • Oversee tasks assigned to interns, as needed 
  • Oversee programming archive
  • Help prepare contracts in regards to events, exhibitions, or contract employment
  • Recruit new members, maintain existing membership
  • Undertake tasks assigned by the Program Director and the Director of Finance & Administration on an ongoing basis


  • Clean, patch and paint walls
  • Assist with installation/striking of exhibition
  • Organize the storage areas
  • Tidy office, water plants, take out trash and recycling
  • Supervise contract technicians when appropriate


  • Respond to gallery email correspondence, record keeping, filing, answering phones
  • Greet visitors and track attendance
  • Invigilate gallery 
  • Ensure smooth operation of gallery day to day, including keeping regular hours of operation, supplies maintained, maintenance of office, galleries, and storage areas
  • Occasionally working evening events
  • Available to work Saturdays
  • Opening and closing the gallery 

Applicants must submit a cover letter detailing their relevant experience as it relates to the job description and why they want to be part of ace (two pages maximum), and a resume (2 pages maximum), to admin@aceart.org. Subject line: Application- Program Assistant. 

aceartinc. is an equal opportunity employer and welcomes applications from all applicants especially Indigenous, Black, People Of Colour, women, and 2SLGBTQIA+ folks. We thank all applicants for their interest in this position, though only those selected for an interview will be contacted.