News

aceartinc. is seeking a new Program Director.

Applications due Monday, October 28. Please send a cover letter and CV to vacancy@aceart.org.

Programming Director will report to the Board of Directors. Duties include, but are not limited to:

• Coordinate and schedule all programming: five annual exhibitions, artist talks, workshops, screenings, events, member activities, etc.
• Develop and initiate new programming directions within the aceartinc. mandate.
• Manage Cartae Open School, an alternative learning program.
• Work closely with the FLUX Gallery Committee.
• Initiate and pursue the planning of the Indigenous Curatorial Residency Program.
• Develop policies that support the mandate.
• Oversee and implement strategic plans with the board of directors.
• Oversee the project room.
• Work in partnership with the Director of Finance and Administration to achieve goals and pursue the mandate.
• Manage contract staff, interns, volunteers, and temporary workers in coordination with the Director of Finance and Administration.
• Conduct studio visits with members and other artists.
• Solicit submissions for the program and other activities.
• Liaise with local, national, and international arts organizations for program and partnership development.
• Coordinate the Regular Exhibition jury.
• Grant writing, reporting, and budget management.
• Edit and coordinate all Critical Distance Essays, including the selection of emerging writers and thinkers to write about the five Regular Exhibitions.
• Edit and manage PaperWait, maintaining this as an annual, high-quality, printed publication.
• Attend monthly board meetings and report to the board on programming updates monthly.

Qualified candidates will have a background in contemporary art, including an applicable combination of education, production, writing, and/or dissemination. They will have experience, education, or training in arts administration. They will have experience with artist-run centres and/or non-profit organizations, including volunteer experience. They will have had previous success in grant writing or fundraising experience. They will have excellent time management skills, communication, presentation, and writing skills.

aceartinc. is seeking a new Director of Finance and Administration.

Applications due Monday, October 28. Please send cover letter and CV to vacancy@aceart.org.

Director of Finance and Administration will report to the Board of Directors. Duties include, but are not limited to:

• creating, maintaining, and revising the global budget for monthly board approval.
• Prepare month-end files for the bookkeeper.
• Administrator payroll, source deductions and tax documents with the bookkeeper.
• Ensure prompt payment of bills, artist fees, and contract fees.
• Regularly update CADAC and generate reports when necessary.
• Meet regularly with the bookkeeper, accountant, financial assistant and Treasurer.
• Prepare and coordinate year-end.
• Meet with funding representatives and assist in fundraising.
• Maintain insurance for the gallery, board directors, equipment, and artists.
• Arrange any travel, hospitality, etc.
• Organise the AGM with the board and staff.
• Prepare and dispatch newsletters.
• Attend or ensure a gallery host is present at all openings.
• Work in partnership with the Programming Director to achieve goals and maintain the mandate.
• Manage contract staff, interns, volunteers, and temporary workers in coordination with the Programming Director.
• Identify potential partnerships with other organizations locally, nationally, and internationally.

Qualified candidates will have a background in contemporary art, including an applicable combination of education, production, writing, and/or dissemination. They will have the experience, education, or training in arts administration. They will have experience with artist-run centres and/or non-profit organizations, including volunteer experience. They will have had previous success in grant writing and/or fundraising experience. They will have excellent time management skills, communication, presentation, and writing skills.

The aceartinc. Board of Directors is accepting applications for the position of Treasurer.

Board meetings are held the last Thursday of every month, and some additional work outside of meetings will be required. The total time commitment is approximately 5 hours per month.

Roles of the Treasurer include:

Budget:

• Meets with the Director and Financial Manager to work on and finalize the annual operating budget.
• Presents the annual operating budget to the Board of Directors for approval.
• Works with the Director and Financial Manager on preparing and evaluating projections to year-end.
• Presents the projected budget(s) to the Board of Directors for discussion and approval.
• Monitors actual revenues and expenses compared to the operating and projected budgets.

Monthly:

• Reviews the monthly income statement, balance sheet, and general ledger along with any other relevant information provided by the bookkeeper or Financial Manager.
• Meets with the Director and Financial Manager to discuss any issues or concerns regarding finances and reports to the Board of any irregularities, concerns or opportunities.
• Presents monthly financial reports to the Board of Directors including income statement and balance sheet.
• Oversees and signs paycheques to the Director and Financial Manager.
• Supervises financial transactions, approves invoices and signs cheques.
• Verifies that expenses are matching approved purchases.
• Ensures that Current Source Deductions are sent to the Canada Revenue Agency on a monthly basis.
• Monitors cash flow with the Financial Manager.
• Review bank statements and credit card statements.

Yearly:

• Meets with the Director, Financial Manager and bookkeeper to review the year-end information.
• Meets with the accountant, bookkeeper, Director, and Financial Manager to go over the Review Engagement Report.
• Presents the Review Engagement Report to the membership at the Annual General Meeting and calls for a motion to approve the Review Engagement Report and to appoint the accountant for the next fiscal year.
• Confirms that T4 slips are issued to all employees on time.
• Oversees short and long-term investments and brings forward information to the Board of Directors for approval if required.
• Works with the Director and Financial Manager to ensure that proper insurance is in place for the organization.
• With the Director, obtains bridge financing if needed.
• Verifies that the Annual Return of Information is filed yearly.
• Ensures the T3010 Registered Charity Information Return has been completed and sent to the Canada Revenue Agency by the end of December.
• With the Finance Committee, reviews and updates Financial Policies.
• With the Director and Financial Manager, reviews and updates Financial Procedures.
• The Finance Committee, ensures procedures and internal controls are in place to eliminate the possibility of fraud.

Please email a short letter of interest and CV to President of the Board of Directors, Seth Woodyard, at president@aceart.org by October 24, 2019.